Agreement

Rental agreement terms

The standard terms contained in every Executive Services digital Rental Agreement. Your signed agreement, quotation, and any mechanical disclosure form the complete contract.

What the agreement records

Customer acknowledgement of these terms.
Electronic signature with date and time stamp.
Driver's licence number of the primary renter and any approved additional drivers.
Vehicle VIN and licence plate.
Pickup and return location, date, and time.
Rental amount, itemised charges, and applicable HST.
Security deposit amount and release conditions.
Payment authorization for amounts owing under the agreement.
Cancellation policy acknowledgement.
Mechanical disclosure acknowledgement where applicable.

Documents incorporated by reference

Vehicle Rental Policy — eligibility, verification, mileage, fuel, and permitted use.
Payments & Deposits Policy — card authorization, deposit, and additional charges.
Cancellation & Refund Policy — cancellation tiers, changes, and refunds.

Parties and Lessor property

The agreement is between A A M Ismail Emon, operating as Executive Services (the Lessor), and the renter (the Lessee).
The vehicle and all associated property — keys, fobs, plates, documents, devices, accessories and equipment — remain the exclusive property of the Lessor. The renter acquires no ownership interest or lien.
The Lessee and every approved additional driver are jointly and severally liable for all obligations, charges, losses, damages, fines and claims.

Transfer of risk and possession

All risk and liability transfer to the renter upon receipt of keys or physical possession, whichever occurs first.
Risk continues until the vehicle and all Lessor property are returned to and accepted by the Lessor after inspection.
Any extension without written approval is unauthorized possession and may result in recovery of the vehicle, additional fees and reporting to authorities.

Mandatory insurance

Renters must hold active Canadian automobile insurance covering non-owned vehicles and rentals for consideration, with minimum liability of $1,000,000 (recommended $2,000,000) plus collision and comprehensive coverage.
Proof of insurance, insurer contact details and — if requested — confirmation that the policy extends to a paid private rental must be provided before release.
Executive Services provides no insurance of any kind.
If coverage is denied, limited, delayed, excluded or disputed, the renter remains fully responsible and reimburses all amounts paid by Executive Services or its insurer, including deductibles and legal costs.
The renter waives, and causes their insurer to waive, subrogation against Executive Services to the fullest extent permitted by law.

Assumption of risk and financial responsibility

The renter assumes all risks arising from the rental, including collision, theft, vandalism, weather, mechanical failure, road conditions, third-party acts, and towing or storage.
The renter is 100% financially responsible for damage, loss or diminution of value to the vehicle or Lessor property, including hidden or latent damage, regardless of fault.
Loss of rental income during repair downtime, diminished market value, and administrative or claim-handling costs are payable by the renter.
The renter indemnifies Executive Services against all claims, lawsuits, settlements, costs and legal fees arising from the rental, including statutory or vicarious liability.
To the fullest extent permitted by law, Executive Services' maximum liability is limited to the rental fees paid.

Inspection and conclusive evidence

Pre- and post-rental photos and video, inspection checklists, GPS and telematics data, dashcam footage and odometer readings are conclusive evidence of the vehicle's condition and usage.
Renters participate in a pre-trip and post-trip inspection on request. Odometer or GPS tampering is a material breach.

Accidents, breakdowns, impoundment

Accidents and damage must be reported to police where required and to Executive Services within 24 hours, with full cooperation in any claim or investigation.
Driving must stop when warning lights or unsafe conditions appear; damage caused by continued operation is the renter's responsibility.
No repairs, towing or parts replacement may be authorized without written approval, except to prevent imminent harm.
If the vehicle is seized, impounded, searched, contaminated or held due to the renter's actions, all resulting costs — remediation, storage, release fees and loss of use — are the renter's responsibility.

Fee schedule (Schedule A)

Rental rate per day and security deposit as recorded on the agreement.
Excess kilometres beyond 300 km per calendar day, charged per kilometre.
Fuel shortfall per unit plus an administrative fee.
Smoking or vaping remediation: $150, plus cleaning and loss of use.
Cleaning or detailing for excessive dirt, stains, odours, pet hair, sand or biohazards.
Ticket, toll or violation administrative handling fee per item.
Towing, recovery or storage: actual cost plus $300 administrative fee.
Key or fob replacement: actual cost plus programming.

Breach, enforcement and collections

Breach of these terms may result in immediate termination of the rental, recovery of the vehicle without notice, and charges to the authorized payment method.
Prohibited uses include racing, drifting, stunts, off-road driving, towing, transporting illegal substances, ride-share or sub-leasing, commercial use without approval, and impaired driving.
Fines, tolls and traffic violations incurred during the rental period remain the renter's responsibility even if received after return, plus an administrative fee per item.
Unpaid balances may be sent to collections or pursued in court, and the renter agrees to pay reasonable collection and legal costs.

Force majeure

Executive Services is not liable for delays, cancellations or losses caused by weather, road closures, mechanical failure, emergencies or events beyond reasonable control.
If a vehicle becomes unavailable, the rental may be terminated and unused rental fees refunded as the sole remedy.

Governing law and general terms

This agreement is governed by the laws of Newfoundland & Labrador, Canada, with disputes resolved exclusively in Newfoundland & Labrador courts.
Notices may be given by email, SMS or written delivery to the contact details on the agreement.
Unenforceable provisions are severed; failure to enforce a right is not a waiver; the agreement and its schedules are the entire agreement.
Electronic signatures and initials are valid and binding. Payment, liability, indemnity, evidence, enforcement and collection obligations survive termination.

Document status

Last updated: August 2026

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